7 Mistakes Startups Make in Business Travel Planning

Like any entrepreneur, you may be considering starting business travel and want to expand your route internationally. In this case, it may be necessary to be careful about minimizing mistakes before going on a business trip; because an unplanned business trip may result in higher costs than calculated. You can get information about the topic by reading our content of 7 mistakes made by startups in business travel planning that we have prepared for you. Hope it would be a joyous reading.

1- Not Creating an Affordable Travel Budget

Businesses that are new to business life often make the mistake of not being able to set the right budget for business trips. Using a spreadsheet to estimate travel costs, including transportation, accommodation, and the daily meal budget will prevent overspending. If your estimated travel costs are too high, there are several effective ways to reduce your travel costs. Depending on how far you have traveled, it may be more appropriate to rent a car than to fly. You can save on transportation expenses by renting a car for your business trips.

2- Getting Ready for Business Travel Without Travel Insurance

Since business trips can be exposed to different risks, starting from the moment you get on your plane to international travel that you are not familiar with, in case of an unfamiliar situation, obtaining risk management service and having travel insurance are the most important elements of a successful business trip.

3-Not Making A Realistic and Detailed Road Plan

It is unrealistic to think that you can manage your time on the road successfully without a well-planned route. It is extremely important to plan a functional route that includes the features of every activity and meeting to avoid unwished situations. These items mean that you should create a functional schedule for your trip that includes every detail of your trip, such as meals, meetings, and time spent on the road. A pre-planned business travel plan will help you focus on your responsibilities instead of worrying about how to manage your time.

4- Planning the Shortest Possible Journey

This common mistake is made to save both money and time. While this thought makes sense, the possibility of not having enough time to fulfill your work obligations while you are away is a harmful mistake. Instead, create your travel plan before booking your trip. Make sure you give yourself enough time to get to the airport after your meetings. More importantly, give yourself time after meetings so that you don't have to rush out when an important meeting is over.

5- Not Planning the Processes in the Workplace

If you own a startup or a small business, you need to make sure your employees are aware of your itinerary and when you will be available to answer questions. Make sure that other important commercial responsibilities are fulfilled, such as accounting, payroll, and trademark fundamentals that will protect your business over the long term.

6- Not Using Travel Applications

For example, using a professional business travel application, you can quickly plan your travels with self-booking without e-mail or phone traffic. You can speed up your intraco approval processes with the travel rules you will set, thanks to travel applications. In addition, it allows you to easily control the compliance of the processes with your travel policy and manage costs by creating online reports.

7- Not Being Cautious When Traveling Internationally

In the light of their experiences, frequent business travelers have gained an idea about preparing the right business travel suitcase and the use of socket, sim card usage, and credit card usage conditions in the country of destination. If you are just starting your business trips, the most important point of getting the right items with you is having an idea about the country. In addition, it is very important to previously determine which clothes you will take with you. Because except for your scheduled job interviews and meetings, you may suddenly need to attend surprise meetings. Besides, it would be a good idea to check the weather forecast before making your luggage. Any extra item you take with you can lead to a larger suitcase than you need (such as extra baggage charges on airplanes). Taking the items you need with you by planning ahead will save you time and money during your trip.